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Digital Transformation NYC

Microsoft 365

Office 365 brings together all the familiar Microsoft Office applications in an easy-to-use, accessible-from-anywhere Cloud service. It’s an ideal first step on the path to Cloud computing and digital transformation.

Office 365 offers the familiar Microsoft Office collaboration and productivity tools but all delivered online. Everyone can work together easily with anywhere access to email, web conferencing, documents, and calendars. It includes business-class security and is backed by Microsoft, making it a key component in your digital transformation strategy.

Microsoft Office 365 is licensed on a flexible, per-user per-month subscription plan with predictable annual costs, enabling your business to scale its services when it makes sense and supporting your journey towards digital transformation.

Access files on the go...

Access & share your organization files
on the go or with your clients with ease
using:

  • Microsoft One Drive
  • Microsoft SharePoint
  • Nexus Workspace
  • One Drive, Sharepoint
    Share and synchronize your files.
  • Nexus Workspace
    Share and Sync files using our Nexus Platform.

What is Office 365?

Office 365 is a Software as a Service (SaaS) solution that combines the traditional Microsoft Office desktop applications, Microsoft application services, and some new productivity services, all of which are enabled as consumable services from within Microsoft’s Azure cloud platform.

Launched by Microsoft back in June 2011, this subscription-based service is  paid on either a monthly or annual basis providing an incredibly cost-effective way for organizations to consume their productivity workloads.

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Office 365 contains the same core desktop applications as the traditional versions of Microsoft Office, such as Word, Excel, PowerPoint and Outlook, as well as a suite of other apps and online services for cloud file storage, secure communication, and collaboration. Tools such as Planner, OneDrive, Exchange, SharePoint, Yammer and Microsoft Teams all come together to provide an unparalleled user experience.

What is Microsoft 365?

A few months ago, on 21st April 2020, Microsoft officially rebranded Office 365, effectively changing the name from Office 365 to Microsoft 365 – but only for specific license types – namely the small and medium business SKUs

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What’s the difference between Microsoft Office and Microsoft 365?

Microsoft brand names can be a little confusing. There has been a lot of “Office” and “Microsoft” bandied around over the years! Here’s a quick recap which describes the clear differences between them:

Microsoft Office (2013, 2016, 2019) are software suites which you purchase upfront, with a one-time perpetual license, install on your computer and use for life. If you want to access the latest version, you have to buy a new copy of the latest edition to be able to use all the new features. And just so you know, Microsoft Office dates back nearly three decades, where early versions combined Word, Excel, and PowerPoint into a discounted bundle.

Interestingly, as part of Microsoft’s evolution to subscription-based models and digital transformation, the latest versions of Office are now licensable on a subscription basis for all users. From single home use licenses all the way up to the largest enterprises in the world, Office can now be bought as a subscription, whereas previously subscription pricing was only available to volume customers.

Microsoft 365, (which we now know was formerly Office 365), is the cloud-based service that requires a monthly or annual subscription to access all the Microsoft tools and apps hosted on Microsoft servers, including online versions of Microsoft Office – so there is no need to install it on your PC physically. This shift is a significant part of Microsoft’s digital transformation strategy.

Built as a cloud-first service but based on the on-premises products (such as SharePoint Server and Exchange Server), users always have access to the latest version, as the platform is regularly updated by Microsoft. This continuous update process is a crucial element of digital transformation, ensuring users always have the latest tools and security features.

With several options for all-in-one subscriptions that include access to the Microsoft cloud services, Microsoft Office, and Windows 10, Microsoft 365 will steadily become the de-facto license for most organizations. This move aligns with the broader trend of digital transformation, emphasizing flexibility, scalability, and continuous improvement.

Why do businesses use Microsoft 365?

As it’s a cloud-based, subscription service, the software and services are automatically updated when a new version is released, so you always have access to the latest features and functionality. With updates being made almost constantly, you’re always up to date with features and patches, and there is no more waiting for updates on the three-year cycle Microsoft was historically famous for. This continuous updating process supports your digital transformation by ensuring you always have the latest tools at your disposal.

With services in the cloud, organizations don’t need to install server software or maintain any hardware on which to run it. This makes life a lot easier for the IT team where product updates, patches, and new releases are issued automatically – and budget-friendly for the finance department. Such efficiency is a key benefit of digital transformation, reducing the burden on internal resources.

A joint study commissioned by Microsoft and executed by Forrester Consulting revealed a 154 percent ROI for a small- to mid-sized company switching to Microsoft 365 in just over 5 months, demonstrating the financial advantages of digital transformation.

Microsoft 365 also comes with email hosting and cloud storage space, so users can save their documents to the cloud and access them wherever and whenever they need to, with secure access to content, conversations, tasks, and schedules from any device. This flexibility is crucial for a successful digital transformation, enabling seamless remote work and collaboration.

Productivity tools help employees share knowledge, communicate better, and effectively achieve more in a shorter time frame. This enhanced productivity is where Microsoft 365 gets seriously smart, making it an integral part of your digital transformation journey.

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All the apps and services in Microsoft 365 are connected, enabling enhanced teamwork and empowering employees to work better and faster together, through tools such as team chat, group emails, online meetings, as well as the co-authoring and sharing of files.

Improved collaboration and communication are vital components of productivity, and Microsoft 365 is proven to significantly reduce time spent on administrative tasks – for management, users and IT – so you can all focus on innovation to drive your business forward.

What are the pros of Microsoft 365?

  • There are a number of benefits associated with using Microsoft 365:
  • Improved collaboration and communication
  • Greater productivity
  • Anywhere access
  • IT control & efficiency
  • Automatic upgrades
  • Ease IT burdens while increasing user desktop functionality
  • Empower employees

What are the cons of Microsoft 365?

For Microsoft 365 to work, you always need an internet connection to access your data. No internet, no work.

Additionally, if your critical systems aren’t compatible with Microsoft 365, you may face some costly system upgrades prior to migration. Some organizations also struggle with data privacy – handing all your confidential data over to Microsoft – but there are workarounds and mitigations to retain some data on-site to fit with your own comfort levels.

However, the pitfall we see the most with Microsoft 365 in business is governance. From uncontrolled growth, stale content, compliance issues and complex provisioning of Microsoft Teams, Office 365 Groups and SharePoint, many organizations are struggling to maintain control of Microsoft 365.

We help users, management and IT administrators bring control, consistency and calm back to Microsoft 365. From preventing Teams sprawl to preserving content for compliance and simplifying provisioning, we can get Microsoft 365 governance sorted.

So, if you are looking to bring back control to administrators, self-service to users and peace of mind to management – get in touch.

Frequently Asked Questions

Office 2021 is sold as a one-time purchase, which means you pay a single, up-front cost to get Office apps for one computer. One-time purchases are available for both PCs and Macs. However, there are no upgrade options, which means if you plan to upgrade to the next major release, you’ll have to buy it at full price. 

Microsoft 365 is a subscription that includes the most collaborative, up-to-date features in one seamless, integrated experience. Microsoft 365 includes the robust Office desktop apps that you’re familiar with, like Word, PowerPoint, and Excel. You also get extra online storage and cloud-connected features that let you collaborate on files in real time. With a subscription, you’ll always have the latest features, fixes, and security updates along with ongoing tech support at no extra cost. You can choose to pay for your subscription on a monthly or yearly basis, and the Microsoft 365 Family plan lets you share your subscription with your family for up to 6 people, and use your apps on multiple PCs, Macs, tablets, and phones.

No. Apps are tailored to work best on each operating system. The apps available for Mac users and the specific features included may be different from those available for PC users. With Microsoft 365, you can be flexible. With your account, you are not limited to exclusively Mac or exclusively PC, so you can transition across device.

Yes. If you’re using or Windows 10 or 11, OneDrive is preinstalled. To access your documents when you’re not connected to the Internet, open File Explorer on your PC and go to the OneDrive folder. When you reconnect, OneDrive updates the online versions with changes you made offline.

You can also download and install OneDrive or Workspace on Windows 10 or 11 and on your Mac. The OneDrive app creates a folder that automatically syncs between OneDrive and your computer, so you can work on your documents—even when you’re offline. This works the same way with Nexus Workspace.

If you don’t find your answer, feel free to give us a call 646-651-4011